Introduction

The Association of Postal Officers of Canada (AOPC-APOC Montréal) is a union representing employees overseeing mail processing, delivery, and transportation, as well as the Business Sales team across Canada. We are committed to protecting and preserving the confidentiality of the personal information of our members, employees, and any other individuals.

This privacy policy describes our policy and practices regarding the protection of personal information we collect when you use our services or our website. This policy covers the collection, use, and disclosure of personal information by AOPC-APOC Montréal, its employees, and its board members. It aims to meet the standards prescribed by the Personal Information Protection and Electronic Documents Act (PIPEDA), the Canadian Anti-Spam Legislation (CASL), and any applicable provincial laws or regulations concerning the protection of personal information. In addition to these standards, we are subject to privacy rules applicable to our sector.

Personal Information

Personal information refers to any information about an identifiable individual, excluding the name and title of an employee of an organization, as well as the address and telephone number of their workplace (hereinafter referred to as "personal information").

By providing your personal information, you consent to AOPC-APOC Montréal collecting, using, and disclosing this personal information under the terms outlined herein, which may be modified from time to time, or according to the terms outlined before the collection, use, or disclosure, or those in effect at the time of the collection, use, or disclosure of this personal information, as the case may be. Individuals who do not wish to have their personal information collected, used, or disclosed should refrain from providing it to AOPC-APOC Montréal. Individuals who have provided their personal information to AOPC-APOC Montréal and wish to withdraw their consent regarding its retention, use, and disclosure must send an email to the following address: jose.antonio.arias.aopcmtl@outlook.com. Subject to contractual or legal restrictions, an individual may withdraw their consent at any time with reasonable notice. It may be possible that AOPC-APOC Montréal will not be able to provide certain information or services or even respond to an individual's requests if consent is withdrawn. Where required by law, AOPC-APOC Montréal may collect, use, or disclose your personal information without your consent, particularly if compelled to comply with a legal request from a government agency, a court order, or any other provision required by law.

Collection and Use

We always collect personal information lawfully, for example, when you engage AOPC-APOC Montréal's services, use our website, or speak with one of our representatives. We collect personal information provided by you or by third-party service providers when we have obtained your consent in this regard or within the limits set by law.

You may voluntarily provide us with unsolicited personal information, particularly through the AOPC-APOC Montréal website or third parties who provide services to AOPC-APOC Montréal for data collection purposes. You may voluntarily provide us with personal information, such as your name and contact details, by logging into our website or submitting a request through the "Become a Member" feature. If you apply for a job using our "Careers at One of Our Offices" feature, we may collect additional information such as your name, address, other contact details, professional experience, education, licenses, titles, and other personal information.

We may use the personal information you submit to respond to your inquiries regarding AOPC-APOC Montréal's services or events, provide you with services, send you publications, event invitations, or notices, and conduct our internal activities.

Protection of Personal Information

We have implemented physical, contractual, and technological security measures to protect your personal information against loss or theft, unauthorized access, disclosure, copying, use, or modification. Only employees or board members of AOPC-APOC Montréal who need to know this information or who may reasonably need to know it in the course of their duties are granted access to such information. Security measures include the following:

• security of premises;
• restricted access to personal information files;
• technological protections such as security software and firewalls to prevent unauthorized access to computers;
• internal security and password policies.

Disclosure of Personal Information

Except as outlined herein, we will not disclose any personal information without your permission unless we are legally entitled or required to do so (for example, if we are required to do so by law or for fraud prevention or other crime prevention) or if we believe such action is necessary to protect and/or defend our rights, property, or personal safety as well as those of our users, clients, etc.

Furthermore, as mentioned above, we may disclose your personal information to AOPC-APOC Montréal subcontractors or service providers who need to know this information or who may reasonably need to know it as part of their duties. In the event that our association, or any part of it, is acquired by another organization, this organization may use your personal information in accordance with this policy.

Retention of Personal Information

We will retain your personal information in our systems for the longest of the following periods: a) as long as it is necessary for the activity or services concerned; b) any retention period required by law or professional standards; c) the end of the period covered by the litigation or investigation related to the services; or d) as established by our internal retention policies or practices, the duration may vary depending on the nature of the information retained. Furthermore, any copy of the personal information stored in our electronic backup files will be destroyed according to the current lifecycle of backup copies.

Third-Party Users and Links

Any affiliated company and any other third party engaged to provide services on our behalf and to whom we transmit personal information are contractually required to comply with the terms set out herein.

Our site may occasionally contain links to external sites related to events, government entities, non-profit organizations, and social networks that are not governed by this policy. We recommend reviewing the privacy policies of external sites linked to our site to understand how they use your personal information.

Accuracy

We will ensure that your personal information is kept as accurate, complete, and up-to-date as possible. We expect you to provide us with up-to-date personal information in writing from time to time if it is necessary for us to provide you with services or send you communications that you have requested.

Updated Privacy Statement

This privacy statement is the most current version as of the "last revised" date mentioned at the top of this page.

Accountability and Contact Person at AOPC-APOC Montréal

AOPC-APOC Montréal is responsible for the personal information under its control, and Jose Antonio Arias, 1st Vice President, ensures that the association complies with this policy.
You may contact us to review and correct the personal information collected by AOPC-APOC Montréal.

You can do so by email at: jose.antonio.arias.aopcmtl@outlook.com